Your whole rental fleet, in one place.
Hires and signed agreements, servicing, GPS, fines and tolls, invoices and payment reminders. RentalFleetBook does the paperwork so you can spend your time renting cars.
No card needed to start · Works on phone and computer · Connects to Xero
Everything a rental business runs on
Made by a Melbourne rental company for its own fleet of 30+ cars, now open to other operators.
Hires & agreements
Your own hire agreement, signed on screen or on paper, then emailed to the hirer with the car's insurance papers. Inspections with photos at pickup and return.
Invoices with Xero
On signing, the first week plus bond is invoiced in Xero and the weekly repeating invoice is set up for you. Every invoice and payment shows on the hire and the customer.
Overdue reminders
See who owes what at a glance. SMS and email reminders can go out automatically, with the total owing.
Fines & tolls
Scan or forward a notice: it's read, matched to whoever had the car, and ready to nominate on the council or toll site. Recharge it with your admin fee in one invoice. Disputes and withdrawals too.
Servicing
Forward the mechanic's invoice and the service, odometer and next due date are filled in, with a draft bill in Xero. Overdue services stand out.
GPS & kilometres
Live map, routes and trips, and kilometres driven per car each week. Works with common GPS trackers.
One inbox for paperwork
Your own forwarding address for tolls, fines, rego notices, insurance and mechanic invoices. Each one is read and filed against the right car or hire.
Fleet & rego
Every car with its rego, insurance, service plan and documents. VicRoads renewals read automatically, with the bill sent to Xero.
On your phone
Works in any phone browser, and installs to your home screen like an app. Your team gets their own logins and roles.
Up and running in an afternoon
No installation and no long setup.
Sign up
Create your company. Your first month is free, and no card is needed.
Connect Xero
Customers, invoices and repeating invoices come in automatically.
Add your cars
Import them from Xero or a spreadsheet, or add them one by one.
Start renting
Upload your hire agreement and start your next hire from the platform.
Simple pricing by fleet size
One monthly invoice for your whole fleet, with every feature included. Your package adjusts automatically as cars come and go.
- All features
- Unlimited users
- All features
- Unlimited users
- All features
- Unlimited users
- All features
- Unlimited users
First month free. Pay monthly by card, and cancel any time. Prices are in Australian dollars.
Questions
Do I need Xero?
It's recommended, as invoices, payments and customers sync with it automatically. You can start without it and connect it later.
Does it work outside Victoria?
Yes. Fines, tolls and hires work anywhere in Australia. Some time-savers, such as reading VicRoads rego notices and Victorian toll and council links, are tuned for Victoria first.
Can my staff use it?
Yes. Add your team with their own logins and roles (owner, manager, finance or staff) at no extra cost.
Where is my data kept?
In Australia (Sydney), encrypted, with daily backups. Licence photos and documents are private to your company.
What happens after the free month?
Add a card in Billing at any time. You'll be charged monthly by fleet size. If you don't add one, your account pauses and nothing is charged.
Try it with your own fleet
Your first month is free, and it takes about ten minutes to set up.